How to Safeguard and Govern Your Data with Purview for Microsoft 365 Copilot

Even though there is a constant change in the rules and regulations in the business environment, a significant problem appears in the form of adapting to the new changes while securing the business against data breaches. Thus, organizations can prepare for Copilot for Microsoft 365 with the help of Microsoft Purview, which addresses data governance, protection, and compliance in collaboration spaces. Being an all-encompassing system for governance and compliance, Microsoft Purview allows companies to be ahead of the curve in keeping all their data safe and adhering to the rules and regulations of different industries. It is a proactive approach to security that goes beyond the protection of data and looks at the process of compliance as the cultural change that is needed in today’s environment.

This blog will explore the key areas of data governance and compliance,. We will also look at why organizational data governance and compliance measures that assist Copilot users in MS365.

Lets understand the Importance of Data Governance and Compliance in organizations

Data governance and compliance are key prerequisites that organizations cannot ignore in today’s world, which is marked by a lot of transformation. According to the evolution of the legal requirements, constant difficulties arise in the form of changes in the norms. Data problems such as data loss, data imbalance, and changing data standards are major factors that warrant a good data governance and compliance agenda. Lack of consistency of data quality presents certain threats to decision-making, which, in essence, may lead to the development and emergence of wrong strategies. The dynamic legal framework is another challenge that imprints uncertainty and makes organizational flexibility decisive to minimize severe penalties and safeguard the image.

Quick facts about data governance and compliance:

• 65% of the world's population will have their personal information covered under modern privacy regulations.
• 60% of organizations worldwide consider data governance as the top priority.
• 78% of organizations expect an increase in regulatory requirements in the coming years.

Source: https://www.mckinsey.com/capabilities/mckinsey-digital/our-insights/designing-data-governance-that-delivers-value

Importance of Data Governance and Compliance in Copilot for Microsoft 365

1. Data Accuracy and Reliability:

   Ensures data integrity in all applications available in Microsoft 365 so that users have faith in the information that Copilot provides and they use.

2. Data Security:

   Microsoft uses strict security measures to preserve data.

3. Facilitates Regulatory Compliance:

   Ensures that the use of Copilot aligns with legal and regulatory frameworks (such as GDPR and CCPA), thereby avoiding fines and legal repercussions.

4. Improves User Trust and Adoption:

   It sustains the user's trust in handling their data and work-related information correctly, thus increasing the organization’s adoption of Copilot.

5. Supports Efficient Decision-Making:

   Ensures the proper supply of high-quality information that aids in the decision-making within Microsoft 365.

How Does Purview Enhance Data Governance and Compliance?

Here are some key reasons why integrating Purview's capabilities into Copilot for Microsoft 365 is crucial for ensuring data integrity, security, and regulatory compliance within the collaborative environment:Data Discovery and Classification: Purview can automatically discover and classify data across various data sources, including Microsoft 365 applications such as SharePoint, OneDrive, and Exchange Online. By integrating Purview with Copilot 365, organizations can gain visibility into the types of data being used and shared within collaborative environments, helping them identify sensitive information that requires special handling.

• Data Lineage and Usage Tracking:

  Purview logs data’s movements and identifies where it has been and is headed in the form of lineage. Thus, the implementation of Purview in Copilot 365 helps organizations monitor the usage of data in collaborative documents and processes. This assists organizations with knowing how the information is being processed. The organizations can then prevent it from being processed ineffectively especially regarding compliance with the GDPR or CCPA.

• Policy Enforcement and Monitoring:

  Purview helps organizations to set and implement rules on who can access certain datasets, for how long the data can be stored or processed, and how the data should be used. After the integration with Copilot 365, the Purview policies can then be automatically applied to collaborative documents and shared business processes in order to secure, manage, and process the organization’s data in compliance with the regulations and policies in place.

With Zones Microsoft Purview, you can fortify your data infrastructure against threats and position your enterprise to harness the full potential of its information assets.

Watch our exclusive webinar to learn how Copilot for Microsoft 365 and Microsoft Purview support the goals of secure and efficient work in the current business world. You can also learn about the Microsoft Purview strengths through the Zones workshop, which focuses on improving data governance and compliance with the help of generative AI.